GUIDE: How Do I Create A Meeting Request From An Email?

Do your long email chains usually end up as a meeting?

You’re not alone—it’s often the case that a long-running email thread will turn into a meeting eventually. Did you know that Microsoft Outlook has a feature designed to streamline this process for you?

Check out our latest video to find out how to create a meeting request from an email in Microsoft Outlook.

YouTube video

Streamline Your Meeting Request Email Process

Microsoft Outlook Desktop App

  1. Open the email to which you want to reply with a meeting request
  2. Click “Reply with meeting” found on the top ribbon
  3. Set the details of the meeting
    • Whether or not it is a Microsoft Teams meeting
    • The date and time
    • Add or CC any additional email addresses as needed

Microsoft Outlook Web Browser Version

  1. Open the email to which you want to reply with a meeting request
  2. Click the “…” icon next to the reply and forward options at the top right of the email window
  3. Select “Other reply actions”
  4. Select “Reply all by meeting”
  5. Set the meeting details in the invite

By following this method, your meeting request will use the email subject line as the meeting topic and include the email thread in the meeting details, providing all the necessary info for your meeting’s agenda.

To learn more about the features offered by Microsoft solutions and apps, make sure to check out our on-demand library of past Microsoft webinars, and see the schedule for upcoming broadcasts.